Education Agents FAQ

This Government initiative, which is the first of its kind in the world, aims to acknowledge the valuable role played by international education agents and will see quality agentrecognised for their high standards and levels of service. 

 

I am a provider, how do I get access to the reports?

Only users with CoE Administrator permissions in PRISMS can access the reports.

CoE Administrator users can request access to the agents reports from their “Change my Details” page in PRISMS. Requesting additional access generates an automatic email to the Registered Signatory Delegate (RSD) for your provider. You will be notified of the approval via email.

 

I am a provider and I currently do not use agents, do I need to do anything?

If you do not currently use international education agents when recruiting international students, you do not need to take any action.

 

I am a provider with access to multiple providers, how do I get access to the reports?

CoE Administrator users can request access to the agents reports from their “Change my Details” page in PRISMS. Requesting additional access generates an automatic email to the Registered Signatory Delegate (RSD) for your provider. You will be notified of the approval via email.

Only users with CoE Administrator permissions have access to the reports.

You will need to request the additional access for each provider you have access to.

 

I am an agent, what data is displayed to providers?

The reports for providers contain information on confirmations of enrolment (CoEs) where there is a record of agency involvement. There are a number of reports which show varying levels of data including: 

  • the outcome of the enrolments
  • the percentage of completed CoEs by agency
  • the number of CoEs created with agency involvement against the total number of CoEs created for the provider.

These reports will be enhanced over time depending on the requirements of providers.

 

I am an agent, do I get to see any of the reports?

At this stage there are no reports for agents, as the majority do not have access to PRISMS. Providers may wish to share the relevant individual reports with their agents.

 

I am a provider, how do my PRISMS users get access to the reports?

CoE administrator users will be able to request access from their “Change my Details” page in PRISMS to access reports. Here you can apply for additional access. Request additional access generates an automatic email sent to the Registered Signatory Delegate (RSD) for the Provider to authorise the request. You will be notified of the approval via email. Only users with CoE (Administrator) have access to the reports.

 

I am a provider with agents reports access, how do I run the reports?

Once access is granted you are able to find the reports under the existing “Reports” section within PRISMS. PRISMS users with access type CoE (Administrator) have access to this function. Some of these reports are presented in on screen and can be printed using the browser’s print function.

 

I am an agent, what does this mean for me?

The Department of Education and Training is giving all CRICOS registered education providers access to reports about the performance of education agents they engage to recruit overseas students.

This will help providers make informed business decisions about the education agents they work with. It will result in the vast majority of education agents being recognised for their high quality and the important contribution they make to Australia’s international education sector. In the long term it will help students make informed decisions about education agents.

The department is committed to continuing to improve the transparency and quality of education agents working with education providers, and will work with the sector to ensure unintended consequences do not occur as a result of this data sharing.

 

What is an incomplete Confirmation of Enrolments (CoE)?

CoEs are considered ‘Incomplete’ when they have an outcome of:

  • student left provider – transferred to course at another provider
  • student notifies cessation of studies  
  • provider decision to cease student enrolment– Non-payment of fees, disciplinary reasons  
  • non compliance with student visa conditions – Unsatisfactory attendance, or unsatisfactory course progress
  • deferring/Suspending student enrolment – Compassionate/compelling circumstances, or student misbehaviour.

 

Where can I get further information?

For more information please email: prisms@education.gov.au​​